Required Office Assistant - Gwalior

Position Summary:

An Office Assistant provides administrative, clerical, and organizational support to ensure the smooth functioning of daily office operations. The role involves handling a variety of tasks such as filing, data entry, managing office supplies, attending phone calls, and assisting senior staff. A successful candidate will be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment. The Office Assistant plays a key supporting role and is often the first point of contact for internal and external stakeholders, making professionalism and communication skills essential.

Key Responsibilities:

1. Administrative Support

• Perform routine clerical and administrative duties, including photocopying, scanning, filing, and organizing documents.
• Handle data entry, maintain records, and update databases as needed.
• Assist with the preparation of reports, presentations, and correspondence.

2. Front Desk & Communication

• Answer and direct phone calls in a polite and professional manner.
• Greet visitors and clients, provide them with information, and direct them to the appropriate person or department.
• Manage incoming and outgoing mail, couriers, and deliveries.

3. Office Coordination

• Monitor and maintain office supplies inventory; place orders as needed and verify deliveries.
• Ensure the cleanliness and organization of the office environment, coordinating with housekeeping staff.
• Assist in organizing company events, meetings, or training sessions by preparing materials and managing logistics.

4. Support to Departments

• Provide assistance to departments like HR, Finance, Sales, or Operations when needed.
• Help with document preparation for invoicing, purchase orders, or HR files.
• Coordinate with vendors, service providers, and maintenance teams when required.

5. Filing and Documentation

• Maintain both hardcopy and electronic filing systems for easy document retrieval.
• Label, categorize, and archive documents in an orderly manner for audit and compliance purposes.
• Ensure confidentiality of sensitive information.

6. Miscellaneous Duties

• Run errands such as banking, post office tasks, or picking up supplies.
• Support management or executives with travel bookings, meeting arrangements, or administrative tasks.
• Perform any additional tasks assigned by supervisors to support the team.

Job Profile : Office Assistant
Industry : Internship, recruitment