Admin Executive HR & Admin Coordination Role

Admin Executive HR & Admin Coordination Role Job Description Our corporate facility 's "Workplace Operations Conductor " and "Infrastructure Continuity Authority " are the Administration Executive. Your main responsibility is to oversee and optimize the daily workplace ecology, making sure that vendor networks, corporate infrastructure, facility upkeep, and employee support services all run well. As the "Office Operations Champion, " you assume direct, hands-on responsibility for daily vendor compliance, corporate asset tracking, facility maintenance, housekeeping standards, and front desk hospitality. This position manages immediate operational risks such as localized utility breakdowns, office supply chain delays, housekeeping procedure gaps, and security oversights, bridging the gap between organizational policy and workplace experience. Responsibilities: Daily Facility & Infrastructure Operations: Manage the corporate office 's daily operations, making sure that the physical workspaces, air conditioning, plumbing, and electrical systems are all in perfect working order. Vendor Management & SLA Compliance: Work with outside service providers and monitor their performance in relation to predetermined Service Level Agreements SLAs. Procurement & Consumables Management: Oversee the whole procurement of stationery, office supplies, pantry supplies, and printing consumables, obtaining several quotes to ensure the optimal cost-to-quality ratios. Asset Tracking & Inventory Governance: Organize regular physical audits to prevent inventory shrinkage and keep an extensive, digital asset registry for all office supplies, furniture, and corporate fixtures. Travel, Front Desk, and Hospitality Oversight: Manage inbound and outgoing courier distribution, oversee front-office hospitality, and plan corporate travel, including reserving hotels, flights, and taxis for staff members and visiting executives. Skills: Facilities & Space Management Expertise: Basic HVAC/electrical asset management, preventative office maintenance practices, and a practical grasp of corporate space allocation. Contract Negotiation & Cost Analysis: Excellent negotiating abilities to push for cost-saving administrative changes, create competitive price comparison matrices, and contest vendor offers. Crisis Coordination & Conflict Resolution: Excellent emotional control and rapid problem-solving skills to deal with unforeseen site problems such a power outage, plumbing leaks, or security concerns. Setting priorities and multitasking Speed: The capacity to seamlessly transition from handling corporate travel reservations to overseeing a line-side facility repair. We invite you to apply and explore this exciting opportunity Warm Regards, HR - Maria