Admin Executive End-to-End Office Management

Admin Executive End-to-End Office Management Job Description The Admin Executive is responsible for managing daily office operations, maintaining administrative infrastructure, and providing comprehensive operational support across departments. Working closely with facility management, HR, procurement, and executive leadership, this role oversees office supplies inventory, facility maintenance, vendor contracts, travel arrangements, front-desk operations, and visitor management. The Admin Executive ensures a smooth, organized, and professional workplace environment while supporting internal policy enforcement and administrative cost control. Key Duties Oversees daily office operations, facility maintenance, sanitation standards, and administrative support services to ensure an efficient work environment. Manage vendor relationships, negotiate service level agreements (SLAs), and coordinate with outside contractors for office maintenance, housekeeping, security, cafeteria, and utilities. Procure and maintain inventory of office supplies, office supplies, equipment, pantries, and furniture to ensure cost optimization and timely replenishment. Coordinate corporate travel arrangements, including booking flights, hotel accommodations, visa processing, transportation planning, and verifying expense claims. Manage front-desk operations, incoming calls, courier/mail distribution, visitor registrations, and security access management. Maintain physical and digital filing systems, office asset registers, lease agreements, operational licenses, and statutory compliance documentation. Support HR and management by organizing company events, team meetings, town halls, employee onboarding settings, and administrative logistics. We invite you to apply and explore this exciting opportunity! Warm Regards, HR - Maria