Travel Desk Executive

Overview

A Travel Desk Executive is responsible for managing corporate and individual travel arrangements, including booking flights, hotels, transportation, and handling visa processing. The role involves ensuring cost-effective and seamless travel experiences while adhering to company policies. The ideal candidate should have strong organizational skills, experience in travel coordination, and excellent communication abilities.

Key Responsibilities

1. Travel Arrangements & Bookings
   • Coordinate and book flights, hotels, car rentals, and other travel-related services .
   • Ensure cost-effective travel by negotiating with vendors and booking at the best rates.
   • Manage both domestic and international travel for employees and clients.
2. Visa & Documentation Support
   • Assist in visa applications, passport renewals, and travel insurance .
   • Ensure all necessary travel documents are processed and delivered on time.
   • Stay updated on visa requirements, travel restrictions, and immigration rules.
3. Itinerary & Schedule Management
   • Prepare detailed travel itineraries for travelers.
   • Coordinate travel schedules to ensure smooth transitions between locations.
   • Handle last-minute travel changes, cancellations, or rescheduling.
4. Expense & Budget Management
   • Maintain records of travel expenses and ensure adherence to budgets.
   • Process travel reimbursements and provide cost-saving recommendations.
   • Work with finance teams to ensure compliance with company policies.
5. Vendor & Airline Coordination
   • Liaise with airlines, hotels, travel agencies, and transport service providers .
   • Maintain good relationships with vendors for exclusive deals and discounts.
   • Handle disputes or issues related to travel bookings and services.
6. Customer Service & Emergency Assistance
   • Provide 24/7 support for urgent travel-related queries or issues.
   • Assist travelers with lost luggage, flight delays, or emergency bookings.
   • Ensure a smooth and stress-free travel experience for employees and clients.